Position title
Administrative Assistant, Operations
Description

PROGRAM DESCRIPTION AND JOB SUMMARY

The Primavera Foundation is co-creating pathways out of poverty through housing, workforce development, homeownership and financial education, and community building and engagement.

The Administrative Assistant will be part of the Operations team within Primavera Foundation. This position includes general administrative support, general secretarial support, and reception support. The individual hired will provide welcoming and helpful assistance to individuals who visit Primavera’s Homeless Intervention and Prevention site and Primavera’s Training Center. The successful candidate will be a cooperative team player with a drive to help others, who has excellent organizational. clerical and listening skills are flexible in terms of the ability to juggle and prioritize varying tasks, demonstrate careful attention to detail, and maintain structure to ensure the quality and accuracy of information and services provided.

Responsibilities

DUTIES AND RESPONSIBILITIES (Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by leadership):

  • Greet, welcome, and provide accurate information to visitors, participants, and staff.
  • Calmly navigate interactions with program participants and/or challenging visitors to the organization.
  • Answer a multi-line phone system for the organization.
  • Provide general program information and appropriate referral information.
  • Navigate phone system calls including transferring, using intercom, and taking messages as appropriate.
  • Maintain a friendly, clean, and safe environment in the building’s reception/lobby area.
  • Maintain records systems, files, and copies.
  • Respond promptly to email messages, and disseminate routine communications including fax documents.
  • Provide a range of clerical support to the organization including data entry in Excel and other systems, developing and editing Word documents, and scheduling meetings
  • Assist in handling incoming and outgoing mail. Receive and distribute interoffice and participant mail in an organized and timely manner.
  • Travel to different offices throughout the day to fulfill job requirements and collaborate with team members as needed.
  • Maintain shared calendars and meeting/event/information boards as needed.
  • Work on special projects assigned by the supervisor and/or other leadership.
  • Adherence to and demonstration of Primavera’s guiding principles of integrity, respect, accountability, compassion, and leadership.
  • Other duties as assigned by leadership.
Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

  • Demonstrated ability to effectively adjust to changing priorities and environments.
  • Excellent organizational skills
  • Excellent interpersonal, written, and verbal communication skills
  • Ability to multi-task, and demonstrate resourcefulness and flexibility
  • Ability to work effectively with diverse populations including participants, volunteers, and other staff

MINIMUM QUALIFICATIONS

  • High School Diploma or General Equivalency Diploma (GED)
  • Two years of professional experience working in a customer service-related, administrative support position
  • Proficiency with Microsoft Office, especially Outlook, Word, and Excel as well as web-based databases.

PREFERRED QUALIFICATIONS

  • Prior experience working with low-income individuals and service programs
  • Bi-lingual in English and Spanish (spoken and written)
  • Four years of professional, administrative support experience in an office setting

PHYSICAL ENVIRONMENT/CONDITIONS

  • Ability to work in a busy office environment with moderate noise levels, seated with intermittent standing, walking, bending, and stooping
  • Ability to lift and carry up to 25 pounds
  • Visual acuity and hand dexterity to work with computer programs, documents, reports, and other data sources for reading, entering, processing, and routing information
  • Ability to work proficiently with basic office equipment, including various computers, printers, fax machines, and copiers/scanners.
Contacts

To apply for this position, please submit a cover letter and resume via email to jobs@primavera.org.

(This job description is intended to indicate the basic nature of the position and examples of typical duties that may be assigned. It does not imply that all positions within the job description perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Successful candidates will be able to perform the essential functions of the position, with or without reasonable accommodations.)

The Primavera Foundation is committed to a discrimination-free workplace and to providing equal employment opportunities (EEO). No employees and applicants for employment will be discriminated against because of race, color, creed, religion, gender, gender identity, gender expression, actual or perceived sexual orientation, national origin, age, pregnancy, mental or physical challenging condition, marital or family status, amnesty, political affiliation, status as a covered veteran, or other protected characteristic in accordance with applicable federal, state, and local laws. 

Employment Type
Full-time
Working Hours
40 Total Hours
Base Salary
$18.00-$18.00 Per hour
Date posted
June 10, 2024
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